Organizational Structure

The organization   shall  consist of Executive Committee as well as General Body. The general body  of the association will be composed of life and regular members.

First  Nominated    Executive   Committee.

The first body will be nominated   for one year and then it will be confirmed  or changed  by the first elections.

 

  1. Powers ami Functions  of the General Body
  • shall lay down  under the policy of the Association
  • will consider  and approve  the annual report of the activities  of the Association and audit the statement  of accounts  of the Association
  • will have the power to approve the budget as prepared  by the executive  committee
  • for the ensuring  year at its annual meeting
  • will appoint  auditors  for the audit of the accounts  of the Association
  • will be the final decisive  authority  in all matters  of the Association  after the chairman

 

  1. Executive Committee

The Executive  Committee  will consist  of the office bearers  and several  area / zonal directors,  to be nominated  / elected  time to time, The main body will include  following designation  with the supreme  authority  of the chairman.

  • President
  • Vice President
  • General  Secretary
  • Joint Secretary
  • Office  Secretary
  • Media  Secretary
  • Finance  Secretary

Duties Of The Office Bearers

President

The President  shall be the executive  head of the Association.   He shall preside  over the meetings  of the general  body  and executive  board  and shall confirm  the minutes  of the last meeting.

  • He shall have the to spend  an amount  of up to Rs. 5000  from the funds.
  • He shall have the casting  vote  in case of a tie.
  • Association,  Without the prior sanction  of the executive  board.

Vice President

The  Vice  President  will  have the Some powers of the president in the absence of the president.

General  Secretary

  • Shall exercise  all the powers  as may be delegated  to him in conducting  the general affairs of the Association.                                   ‘
  • Will sign the certificates  of membership  ad will ensure  that the certificates reached to the person concerned.
  • Shall do all the correspondence   on behalf of the Association
  • Shall maintain  an up to date record of all the members  with their personal details.
  • With the assistance  of Office Secretary
  • Shall supervise  the affairs  of the Association  under the supervision  or the President.
  • Shall convene meetings,  collect  minutes and maintain  other records  of the Association.
  • Shall has the power to incur all expenditure  lip to Rs, 2000,00  per month for the Association  and will present  the details  for approval  in the next meeting of the general body.
  • Shall  disburse  the payments  of the Association  and obtain the :tl’prllv;ll lroru the president
  • Shall prepare  the annual  report of the activities of the Association  and & present  it to the general  body.

The secretary  shall also send a report on the under mentioned points to the president after every three months.

  • Latest  list of  members of the Association.
  • Accounts balance statement of the Association.
  • Due  date of elections
  • Any important report concerning the  Association
  • Suggestions and recommendations fur the progress of the Association

 

Joint Secretary

Will assist and perform the duties of the Secretary in his absence.

Office Secretary

Will  assist do  all  the office  work   and will  prepare   the  reports  and will keep the record of the association  under the instructions  of the Secretary or President.

 

Media Secretary

  • Will prepare the reports to be published  in print media.
  • Will prepare  a newsletter  as per finalized by the committee.
  • Liaison with print and electronic media.
  • Will publish or announce  after getting approval/confirmation     from the Secretary / President.

Finance  Secretary

  • Shall maintain the accounts.
  • Operate the bank account jointly with the President or Secretary.
  • Disburse the payment for verified and approved bills.
  • Shall prepare the annual accounts statement.
  • Shall prepare an estimated annual budget.
  • Shall ensure the completion  of annual audit report to be audited by the appointed auditors.
  • Shall perform other duties, as may be assigned by the President shall acknowledge  receipts to all the contributors.

Following  functions  are also to be taken care of by the office bearers.

  • To approve the minutes of the last meetings.
  • The act upon the general body and devise various means to give practical  shape to the policy of the general body
  • Will be responsible  for overall administration  of the Association  and will manage its day to day ‘routine affairs                                                  ,
  • To appoint sub-committees  for different purposes, when and where required to appoint, suspend or dismiss the paid staff, if required
  • To approve any scheduled  bank to open an account of the Association
  • To present an annual report alongwith the audited statement  of accounts  to the general body.